Executive Assistant – San Francisco (Presidio)

Position: Executive Assistant
Reports to: CFO/COO/CCO
Location: San Francisco, CA
Salary: $150k base plus excellent benefits and bonus

Key Responsibilities

Executive Assistant:

  • Provide administrative support to the two Founding Partners and the Head of Investor Relations, including calendar management, scheduling meetings, and drafting correspondence.
  • Act as a liaison between the Executives and internal departments, as well as external partners.
  • Fully own, manage, and maintain executive calendars, including scheduling multi-party meetings across time zones.
  • Coordinate complex domestic and international travel arrangements, including flights, hotels, meals, and car services for executives.
  • Track and reconcile travel and expense receipts, ensuring timely report submission.
  • Support event planning for team off-sites and quarterly meetings, managing logistics, vendor coordination, and day-of event support.
  • Manage office conference room setup, providing technical and AV support when needed.
  • Assist with preparing materials for business meetings and manage related logistics such as catering and travel arrangements.
  • Act as a back-up to the Office Coordinator and support visiting executives from global offices.
  • Handle highly confidential and sensitive information with utmost discretion.
  • Assist with special project-based work for the firm as requested.

Personal Assistant:

  • Coordinate and manage personal tasks for one of the Founding Partners (FP) and his family, including interfacing with various members of the family support staff.
  • Manage, coordinate and oversee personal calendars, regularly corresponding with the wife’s team to ensure no conflicts arise.
  • Prepare and distribute holiday communications, cards, and e-cards on behalf of the FP and his family.
  • Assist with travel plans for the FP, family members, and special guests.
  • Assist with planning family events and managing personal properties.

Qualifications & Preferred Skills:

  • Education & Experience:
    • Bachelor’s degree required.
    • Minimum of 5 years of experience supporting C-level executives, preferably in venture capital, private equity, hedge funds, or finance.
  • Core Competencies:
    • Exceptional organizational skills with a keen attention to detail and the ability to multitask and prioritize in a fast-paced environment.
    • Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, OneNote, Teams and Outlook).
    • Strong written and verbal communication skills, with an ability to proofread and edit documents.
    • Demonstrated ability to manage complex global travel arrangements and coordinate logistics for events and meetings.
    • Proven ability to handle sensitive information with discretion, professionalism, and integrity.
  • Key Traits:
    • Proactive, self-starter with a strong sense of ownership and initiative.
    • Confidence to work independently with minimal supervision, while also being a collaborative team player.
    • Ability to think strategically, critically, and creatively when solving problems or managing tasks.
    • Flexible to support executives across different time zones and adaptable to shifting priorities in high-pressure situations.
    • High ethical standards, operating with humility, thoughtfulness, and honesty.
  • Additional Skills:
    • Experience with CRM systems for managing contacts and client information.
    • Familiarity with global office environments and remote team collaboration.
    • Ability to represent senior executives with professionalism and integrity, ensuring an excellent level of service to high-level individuals.
    • Eagerness to learn, curiosity to ask questions, and a desire for continuous improvement.

Benefits:

  • Competitive salary and benefits package.
  • 401(k) plan with company match.
  • Daily lunches provided
  • Fully stocked kitchen with snacks and beverages.
  • Free parking.
  • Opportunity to work closely with senior leaders in a dynamic, rising investment firm.