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Position: Executive Assistant
Reports to: CEO
Location: Oakland, CA
Salary: Highly Competitive
Overview
Reporting to the Senior Executive Assistant & Board Liaison, the Executive Assistant will be an organized and highly motivated professional providing wrap-around support in the CEO’s day-to-day schedule. The Executive Assistant will be responsible for a range of critical tasks, including (i) ensuring the effective and efficient functioning of the CEO desk; and (ii) coordinating the administrative and logistical requirements for the CEO, including meetings, engagements, interactions, and travel; (iii) serving as a project coordinator across key initiatives that are integral to advancing XQs organizational strategy and mission. This position demands a professional mindset and exceptional communication skills across all channels. The role calls for a deep understanding of leadership-level nuances and unwavering discretion in all job aspects. As the assistant to the CEO and a pillar of confidence in the organization, help maintain organizational standards, promoting safety and well-being. The overarching goal is collaborating with the Senior Executive Assistant to offer the CEO reliable support –a frictionless experience in all engagements.
Key Responsibilities
Briefings and meeting preparation
Workflow management
Manage key administrative and information management systems
Project management
Participate in key events and activities
Skills and Characteristics
● A confident contributor and positive collaborator with a consistent spirit of partnership and productive problem-solving
● “Self-starter” willingness to take initiative and works well both independently and collaboratively
● Ability to adapt to challenges and opportunities with a solutions-oriented, positive perspective
● Discernment to identify and resolve inefficiencies and a proactive sense of urgency in creating solutions
● Exceptional interpersonal skills; ability to develop relationships with a wide range of individuals and proven ability to collaborate with a diverse, multi-functional team
● Meticulously organized and detailed, with a keen eye and careful attention to detail with follow-through of short-term and long-term tasks
● Proven experience with executing against goals on time and to high standards of excellence
● Strong work ethic and independence, with a high degree of motivation to collaborate, learn, and iterate
● Ability to communicate effectively and in a timely manner, both verbally and in writing, with colleagues, vendors, consultants, partners, and XQ audiences
● Flexibility and willingness to perform other tasks as assigned and to learn, grow, and stretch
● Mission-oriented commitment to understanding and articulating the mission, programs, and activities
Qualifications
● 5+ years of experience in an executive support position
● Superior project management skills, a keen eye, and attention to detail
● Excellent written and oral communication skills
● Bachelor’s degree
● Desire to work in a lively, rapidly changing environment with a diverse team that often collaborates fluidly across projects
● Ability to travel up to 30% of the time (following pandemic-safe protocols and per employee comfort)
Position: Executive Assistant
Reports to: CFO/COO/CCO
Location: San Francisco, CA
Salary: $150k base plus excellent benefits and bonus
Key Responsibilities
Executive Assistant:
Personal Assistant:
Qualifications & Preferred Skills:
Benefits: