Location: Menlo Park
Employment Type: Full-Time
Executive Assistant to support two partners in the growth team at a prestigious VC firm in Menlo Park.
Join a supportive and strong EA team operating currently on a hybrid schedule with potential to be in the office additional days as needed.
Responsibilities:
- Maintain multiple executive calendars
- Strategically manage complex back-to-back scheduling including board meetings, investment pitches, weekly partner meetings and other reoccurring internal/external meetings
- Create solutions for rescheduling conflicts and reshuffling meetings to ensure priorities are met each day
- Establish strong lines of communication with executives’ board members, and portfolio company leaders and executive assistants
- Exercise discernment and discretion in handling confidential and sensitive information
- Coordinate travel
- Prepare detailed expense reports using Concur
- Work closely with executive assistant team
Job Qualifications:
- Must be flexible, proactive, and have excellent judgment
- Possess high attention to quality and detail with the ability to see the big picture
- Energetic with a professional and polished style and attitude
- Excellent interpersonal skills and able to adapt to different personalities and work styles
- Demonstrates excellent verbal and written communication skills
- Must be able to independently prioritize, organize, and multitask
- Dependable, punctual, reliable, and consistent
- Team orientated and enjoys being part of a high performing team
- Highly skilled in Microsoft Office Suite – Outlook, Word, Excel with knowledge of Concur, Google Workspace and Docusign
- 5-10 years of experience providing administrative support to senior executives
- Prior experiences in a venture capital/private equity environment and/or a law or executive search firm a plus
- Bachelor’s degree required
