Executive Assistant

Location: Menlo Park

Employment Type: Full-Time

Executive Assistant to support two partners in the growth team at a prestigious VC firm in Menlo Park.

Join a supportive and strong EA team operating currently on a hybrid schedule with potential to be in the office additional days as needed.


  • Maintain multiple executive calendars
  • Strategically manage complex back-to-back scheduling including board meetings, investment pitches, weekly partner meetings and other reoccurring internal/external meetings
  • Create solutions for rescheduling conflicts and reshuffling meetings to ensure priorities are met each day
  • Establish strong lines of communication with executives’ board members, and portfolio company leaders and executive assistants
  • Exercise discernment and discretion in handling confidential and sensitive information
  • Coordinate travel
  • Prepare detailed expense reports using Concur
  • Work closely with executive assistant team

Job Qualifications:

  • Must be flexible, proactive, and have excellent judgment
  • Possess high attention to quality and detail with the ability to see the big picture
  • Energetic with a professional and polished style and attitude
  • Excellent interpersonal skills and able to adapt to different personalities and work styles
  • Demonstrates excellent verbal and written communication skills
  • Must be able to independently prioritize, organize, and multitask
  • Dependable, punctual, reliable, and consistent
  • Team orientated and enjoys being part of a high performing team
  • Highly skilled in Microsoft Office Suite – Outlook, Word, Excel with knowledge of Concur, Google Workspace and Docusign
  • 5-10 years of experience providing administrative support to senior executives
  • Prior experiences in a venture capital/private equity environment and/or a law or executive search firm a plus
  • Bachelor’s degree required