The Executive/Personal Assistant provides administrative and personal support to the Chairman and his family members. This is a highly visible role that interacts with all levels of the business including partners in a different country. The ideal candidate is reliable, motivated, discreet, personable and has strong business/support skills and the ability to anticipate the needs of the Chairman.
Executive Assistant (50%)
Administrative support to the Chairman including maintaining the calendar, scheduling and confirming meetings, drafting correspondence and prioritizing tasks to maximize productivity
Act as the liaison between the Chairman and internal departments and external partners
Plan and manage all aspects of the Chairman’s business travel
Screen and direct phone calls as appropriate
Assist in the planning of business meetings including travel, catering and the preparation of presentation materials
Provide administrative support to the Executive Director and assist with grant administration
Translate Chinese business materials including correspondence, and business information Personal Assistant (50%)
Coordinate, prioritize and manage personal tasks for the Chairman including managing household activities and personal errands
Prepare holiday communications for distribution on behalf of the Chairman and his family including cards and e-cards
Develop detailed travel plans for the Chairman, his family members and special guests
Manage personal properties, cars and other family support staff
Manage the families calendar scheduling both business and personal events
Bachelor’s degree preferred
Minimum 10 years of experience providing executive and personal support to C-level individuals
Strong language skills including bilingual with English and Chinese (Mandarin)
Excellent verbal and written communication skills with the ability to proofread
documents and make edits as needed
Must be able to handle sensitive and highly confidential information
Must be highly organized, detail oriented and able to manage/execute multiple
ongoing projects and deadlines
Strong Microsoft Office skills with advanced knowledge of Word, Excel and PowerPoint
Instinctively anticipates critical tasks and needs
Impeccable character with high ethical and quality standards.
Hard working, enthusiastic and driven to succeed. Must be self-assured and energetic; a self- starter.
Strong team player; ability to work cooperatively in a team and companywide.
Ability to multi-task and prioritize projects and assignments effectively.
Ability to work effectively with individuals at all levels of the organization.
Focused and flexible; effectively navigates changing priorities.