Candidates - California People Search

Why California People Search?

We would love to work with you to find your dream job! At California People Search what you will see is passion and excitement in helping you succeed in the next chapter of your career. We will schedule time to find out what you’re looking for in a new job and get to know you, find out your short and long term goals, find out what you love and are passionate about, and most importantly find you the dream job you are looking for. So reach out and see for yourself what sets us apart from the others. Let us help you navigate your way…you will not be disappointed. We specialize in the unique niche of executive assistants, administrative support, and human resource professionals but usually have other positions available to be filled.

Family law attorney located in downtown Menlo Park, seeks a part-time office legal assistant, 2 days per week, Tuesday & Thursdays 9AM-5PM, to help with all aspects of the office administration. Experienced applicants preferred.

Basic Responsibilities:

• Answering phones

• Greeting and processing new client intakes and on-going client communication

• Calendaring appointments and court dates

• Setting up and maintaining client files

• Communication with court and other attorneys

• Proofreading documents

• Process e-filing of court documents

• Maintaining office supplies are ordered and available

Qualifications:

Prior experience as a legal assistant/paralegal preferred

Good writing and communication skills

Proficient in Microsoft Suite Products/ Essential Forms/ Bill4time is a plus

Excellent time management skills

Ability to work independently

Performs tasks with minimal supervision and under critical deadlines

Prioritizes assigned work; self-motivated

Outstanding interpersonal skills as Candidate will have to interact with clients, opposing counsel, court clerks, process servers

*Hourly rate dependent on experience.

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Job Description: The Executive Assistant provides administrative support to the Chief Operating Officer and Senior Vice President, Construction.

Primary Duties & Responsibilities:

  • Contract administration
  • Meeting and event planning
    • Schedule and coordinate recurring meetings
    • Manage and schedule various seminars/conferences
    • Assist with preparation for Board meetings and meeting minutes
    • Assist in preparing Investment Committee materials
  • General office:
    • Manage mailings
    • Filing
    • Special projects, as needed
  • Making travel arrangements
  • Act as liaison between various departments, vendors, and consultants
  • Other administrative duties as assigned

 

Education/Qualifications/Skills:

  • Bachelor’s Degree required
  • A minimum of 3 to 5 years of corporate administrative experience required
  • Strong organizational skills, exceptional follow-up and high attention to detail
  • Ability to work independently, as well as collaboratively within a team
  • Ability to managing multiple tasks and projects simultaneously
  • Proficiency with all MS Office applications (Word, Excel and PowerPoint) and Outlook
  • Excellent written and verbal communication skills and a strong sense of professionalism

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A prestigious international private equity firm is seeking an administrative professional for its investor relations department.  Self-motivated, professional individuals desiring a career path in the field of international finance are welcome to apply.

MINIMUM QUALIFICATIONS:

Bachelor’s degree
5+ years of experience and/or post-graduate professional education
Exceptional communication skills (in-person, on the phone and through written communications)
Demonstrated ability to conduct research and analysis
Skilled in proofreading, revising and editing of documents
Ability to work with minimal supervision, but also with a team
Quick learner with ability to quickly turn around ad-hoc requests and meet deadlines
Fluent in spoken Mandarin and written Chinese
Experience with CRMs such as Salesforce preferred (or ability to learn data systems quickly)

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Compensation:

50k – 70K plus discretionary annual bonus (up to 20% of base salary)

Benefits:
Discretionary annual bonus based on individual and firm performance.
Paid health coverage. Participation in 401(k) and Standard vacation, sick and holiday benefits per company policy.
We offer Health Savings Accounts, with a partial funding from the employer.
Hours: 9:00 am – 5:00 pm Overtime as necessary.

 

To be considered for this role, please send your resume to lacy@capeoplesearch.com

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