A dynamic, fast-growing organization is in search of an excellent Executive Assistant
In search of an Executive Assistant who wants to join an organization at the forefront of enabling institutional investors and corporations to address global sustainability challenges through improved business performance on environmental, social, and governance factors. You are self-motivated, detail-oriented, and have experience providing administrative support to a C-level executive. You seek a fast-paced position with a variety of responsibilities. Your excellent organizational and time management skills ensure that deadlines are met for key projects and that details are not overlooked. You regularly demonstrate sound judgment and have a proven track record of making efficient and informed decisions when confronted with competing priorities. Finally, you have deep experience managing a C-level executive’s calendar, planning executive travel and accommodation, possess strong interpersonal skills, and are an effective communicator and collaborator.
Reports To: CEO
Areas of Responsibility:
Our office is fast-paced and while the primary areas of responsibility are as follows, we value adaptability and a collaborative mindset.
-Manage the CEO’s calendar, assist with travel planning, scheduling and accommodation
-Prepare documents, presentations, reports, and memos for internal and external meetings
-Assist CEO in engaging with external stakeholders – scheduling meetings and calls, providing CEO with background documentation in advance, and preparing all engagement materials
-Answer inbound calls and emails, distribute and respond as needed
-Maintain key contacts in Salesforce (CRM) and ensure interactions are documented
-Work with our Communications Team to prepare for external speaking engagements
-Coordinate with C-suite executives and their EAs at other organizations
-While support of the CEO is the primary focus for this role, the EA will also provide some limited support of the President (e.g., scheduling external meetings, etc.)
-Commitment to the company’s mission and enthusiasm for working in a start-up environment
-Experience providing administrative support to C-suite executives
-Experience organizing and supporting internal and external events and meetings
-Ability to manage a complex calendar and exercise judgement as to scheduling priorities
-Experience with Salesforce (CRM), Office 365, expense reports
-Strong people skills – willing to proactively reach out to people to establish relationships
-Polished and professional verbal and written communication skills
-Execution-oriented, proactive approach to problem-solving with strong decision-making skills
-5+ years’ relevant experience, preferred in Financial Services
-Special ADA Requirements
-The company is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate applicants or employees with disabilities, and will make reasonable accommodation when necessary.
-For the purposes of ADA, the “Essential Duties and Responsibilities” and “Qualifications” are essential job functions.
-Work is normally performed in a typical interior/office work environment, with typical office noise, equipment, and with staff tending to other business transactions.
-Both standing and sitting are required for extended periods of time, with majority of work of the job done sitting. Approximately three-quarters of the time performing job duties is spent using a computer keyboard.
-Various types of office equipment/supplies are used to accomplish the job requirements and include, but are not limited to phones, computers, pens, pencils, calculators, computer keyboards, telephone, printers, etc.
-Required to drive personal auto to other work sites for meetings, conferences, etc.
-Location & Logistics
-This is a full-time position with benefits, located in San Francisco, CA or New York, NY.
US work authorization required. The company will not sponsor applicants for work visas.
Offering $80-90 K salary excellent bonus/ vesting plan.