OFFICE ADMINISTRATOR/RECEPTIONIST (FRONT DESK)
OFFICE ADMINISTRATOR RESPONSIBILITIES
This is a part-time position with a workload of about 25 hours per week, daily from 10:30-3:30 p.m., and will be filled as soon as possible.
The primary goal is to effectively and efficiently manage the lobby and greeting area of the school and other building tenants while maintaining professional standards.
Interacts with administrative employees, teaching staff, students, customers, and outside services/vendors as smoothly as possible.
Manages student attendance and guides visitors during check-in process.
Receives mail, fax, and email, answers phones, orders supplies, handles maintenance procedures, and manages the efforts of other employees.
Performs clerical duties such as data entry, inventory, and other paperwork.
Supports the Business Office in a great variety of areas, including fundraising.
Maintains databases, files, and records necessary for the preparation, monitoring and review of the budget and audit.
Plans, coordinates, and directs a broad range of services, such as catering, supply & reorder, memberships & subscriptions, as well as room schedule & management.
Manages first aid supplies
Takes care of minor injuries and sickness in students and communicates with parents about possible remedies and mid-day pick-ups
THE IDEAL CANDIDATE POSSESSES MANY OF THESE QUALIFICATIONS:
Welcoming and kind
An associate’s degree in business or secretarial science (two-year program)
3+ full years of experience in administrative positions and/or customer-facing roles
Strong knowledge of Microsoft Office and advanced Excel skills require, as well as Google Suite
Excellent written and verbal communication skills (English fluency)
High level of professionalism, confidentiality, and exemplary interpersonal skills
Extremely organized with meticulous attention to detail
Ability to find creative solutions
High level of initiative with strong sense of urgency and flexibility
Ability to work independently in a fast-paced, entrepreneurial, and dynamic environment
Commitment to continuous improvement
Entrepreneurial mindset and customer service orientation
Flexibility. A LOT of flexibility.
Equal parts self-starter and team player
Passion for connecting and influencing people to drive towards a shared business goal
VERY NICE TO HAVE
Experience in a multicultural school or work environment
Nursing experience with children and teenagers
Competitive compensation commensurate with experience
Free lunch, snacks, and coffee
SPECIAL SCHOOL EMPLOYMENT REQUIREMENTS
All employees must undergo criminal background checks and TB risk assessments as mandated by California state law and permitted by New York state law prior to their start dates. By submitting an application, you acknowledge that your employment would be conditioned on satisfactory background check and completion of the TB risk assessment.
Please be aware that our client is unable to offer original visa sponsorship at this time.